View another diary

You can switch to another user’s or resource’s diary to check their availability, schedule follow-ups, or manage their to-dos.

Which diary am I in?

When viewing a diary, the owner is indicated in the upper-right corner of the calendar. You can also identify whether you are viewing your own diary, another user’s diary, or a resource’s diary based on the following visual cues:

  • Your own diary: Displays your name with a light gray border and the symbol in green.

  • Another user’s diary: Displays the user’s name with a red border and the symbol in blue.

  • A resource’s diary: Displays the resource’s name with a blue border and the symbol.

These indicators make it easy to confirm whose diary you are currently managing or viewing.

Change diary owner

  1. Click your name in the upper-right corner of the Diary screen. A list of users, user groups, and resources connected to the system is displayed. This is called the diary owner list.

    🛈 Tip
    Start typing to quickly find users by name or user ID.

  2. Select a resource or user directly from the list, or click a user group () to view all users in that group.

    Change owner in the Diary header -screenshot

  3. The Diary updates to show the selected user’s or resource’s calendar and activities list. Their name is displayed in the upper-right corner.

    You can use all the standard tabs (Day, Week, Month, or View) and create follow-ups in their calendar by selecting time slots, provided you have the necessary access rights.

  4. To return to your own diary, click your name from the diary owner list.

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